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20 tips and tricks for Microsoft PowerPoint
Use Slide Master: Customize a consistent design across your presentation.
Align Objects: Use the alignment tool to tidy up slides.
Embed Fonts: Ensure your fonts display correctly on different computers.
Compress Images: Reduce file size without losing quality.
Use ‘Presenter View’: See your notes while presenting without showing them to the audience.
Incorporate SmartArt: Visualize information effectively.
Use Animations Sparingly: Enhance focus, but don’t overdo it.
Hyperlink to Other Slides: Create a non-linear presentation.
Rehearse Timings: Practice and time your slides.
Export to Video: Share your presentation as a video file.
Design Ideas: Use the ‘Design Ideas’ feature to get automatic layout suggestions.
Remove Background: Use the ‘Remove Background’ tool on images to isolate the subject.
Section Zoom: Create a ‘Zoom’ to navigate to different sections directly from a slide.
Morph Transition: Use ‘Morph’ for smooth animations between similar slides.
Quick Access Toolbar: Customize it with your most-used commands for efficiency.
Slide Sorter View: Reorganize your slides easily in ‘Slide Sorter’ view.
Insert Icons and SVGs: Use scalable vector graphics for high-quality visuals.
Use Action Buttons: Add interactive elements to your presentation.
Record Slide Show: Record narration and timings to automate your presentation.
Live Captions & Subtitles: Use this feature under ‘Slide Show’ to make your presentation accessible.
Lets Dive Deeper
Slide Master: Access it from the ‘View’ tab to set a default layout, font, color scheme, and add logos or footers that will appear on all slides.
Align Objects: Select multiple objects, then choose ‘Arrange’ > ‘Align or Distribute’ to organize them neatly.
Embed Fonts: Go to ‘File’ > ‘Options’ > ‘Save’, and check ‘Embed fonts in the file’ to preserve your font choices.
Compress Images: Right-click an image, select ‘Format Picture’, then ‘Compress Pictures’ to reduce file size.
Presenter View: When presenting, right-click the slide show and select ‘Show Presenter View’ to see your notes and upcoming slides.
SmartArt: Convert bullet points to SmartArt graphics via the ‘Home’ tab for more visual impact.
Animations: Add animations from the ‘Animations’ tab, but use them to emphasize key points rather than distract.
Hyperlinks: Right-click an object or text and select ‘Hyperlink’, then link to a different slide for a dynamic presentation.
Rehearse Timings: Under the ‘Slide Show’ tab, use ‘Rehearse Timings’ to practice and set the duration of each slide.
Export to Video: Save your presentation as a video by going to ‘File’ > ‘Export’ > ‘Create a Video’.
Design Ideas: Found under the ‘Design’ tab, this tool suggests professional layouts and designs based on your content.
Remove Background: Select an image, go to ‘Picture Format’ tab, and use ‘Remove Background’ to keep only the part of the image you need.
Section Zoom: Insert a ‘Zoom’ from the ‘Insert’ tab to create a link to any section in your presentation, allowing for non-linear navigation.
Morph Transition: Apply ‘Morph’ from the ‘Transitions’ tab between two similar slides, and PowerPoint will animate changes smoothly.
Quick Access Toolbar: Located above or below the ribbon, you can customize it by clicking the small arrow and choosing ‘More Commands’.
Slide Sorter View: Access this view from the ‘View’ tab to drag and drop slides into a new order quickly.
Insert Icons and SVGs: From the ‘Insert’ tab, choose ‘Icons’ to access a library of scalable graphics that won’t pixelate when resized.
Use Action Buttons: Insert interactive buttons from the ‘Insert’ tab that can link to other slides, play sounds, or run custom macros.
Record Slide Show: Under the ‘Slide Show’ tab, select ‘Record Slide Show’ to add voiceover narration and slide timings.
Live Captions & Subtitles: Enable this feature from the ‘Slide Show’ tab before presenting to provide real-time captions or translations.
Microsoft PowerPoint is an essential tool for creating professional, engaging presentations. Here are some key benefits
Visual Impact: PowerPoint allows you to incorporate visuals like images, charts, and graphs, making your presentations more compelling and memorable12.
Structure: With its slide layouts and templates, PowerPoint helps organize your content logically. You can create a clear narrative flow, ensuring your audience follows along easily.
Audience Engagement: Animations, transitions, and multimedia elements keep your audience engaged. You can emphasize key points and maintain their focus.
Collaboration: PowerPoint enables easy collaboration, allowing multiple stakeholders to work on the same presentation. It’s a valuable tool for businesses and teams.
Remember, PowerPoint simplifies collaboration, supports multimedia, and allows you to export your work in various formats
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